Task manager

Typing in the box adds a task straight to Next actions. Opening one exposes the rest of the record: a description, a free-text project, a priority of high, medium or low, a due date, an estimate in focus sessions, the sessions completed so far, a repeat of daily, weekdays, weekly or monthly, comma-separated tags, and the list the task sits in. The lists are Inbox, Next actions, Projects, Waiting for, Scheduled, Someday, Reference and Completed, which is the same set the Get It Done page uses.

The list sorts itself rather than asking you to drag anything. Open tasks come before completed ones, overdue before the rest, then earliest due date, then priority. Search matches titles, descriptions and tags at once, the select narrows to a single project, and completed tasks stay hidden until you ask for them. The four tiles above the list count open tasks, overdue tasks, the sessions still needed across every estimate, and what you have finished today.

Give every real task an estimate in focus sessions, even a rough one. Estimates make the day plannable: four open tasks at two sessions each is a full day, and seeing that before 9am beats discovering it at 6pm. When you press the play button on a task, the Pomodoro timer opens with that task attached, and each finished focus session adds one to its completed count, so the numbers stay honest without bookkeeping.

Recurring tasks never pile up: completing one rolls its due date forward instead of closing it, and a weekday repeat skips over the weekend. Use the list field to park things in Someday or Waiting for rather than deleting them; an empty Next list you trust beats a long one you avoid.

Say you add “Draft the quarterly report”, open it, set the project to Reporting, the priority to high, a due date at the end of the week and an estimate of four sessions. It now shows 0/4 on the right of its row, and the sessions-still-needed tile has gone up by four. Press play, work a Pomodoro against it, and the counter reads 1/4 without your touching anything.

Three sessions in you realise the draft needs data you do not have. Rather than leaving it sitting at the top of Next actions, change its list to Waiting for, which keeps it out of today's decisions while leaving it counted as open and still sorted by its due date. When the data arrives it goes back to Next actions with its three sessions intact, and the gap between the four you estimated and the six it eventually took is the useful part: a fortnight of those comparisons tells you far more about your estimating than any single task can.

Every task lives in one list, written by this browser to a single storage key that all the task-aware pages on the site share. The Pomodoro timer, the daily planner, the Eisenhower matrix, Get It Done, the brain dump and the rest are all views over the same records, which is why a task added here appears there straight away and an edit in either place is the same edit. Open the site in two tabs and they stay in step for the same reason.

Nothing is uploaded, so there is no account, no sync between your laptop and your phone, and no copy anywhere for anyone to recover. Clearing site data for this site removes the lot, and a private window keeps its tasks only until it closes. There is no export or import on this page either, so if a list matters, copy it somewhere durable rather than treating the browser as a filing cabinet. Finished focus sessions are kept in a separate log alongside the tasks, capped at the most recent two thousand so that years of use never grow without limit.

A recurring task never reaches Completed. Ticking it moves the due date on and leaves it where it was, which means it is not counted in what you finished today and its session count keeps climbing across occurrences. If you want a repeat to end, set its repeat back to no repeat and tick it once more. A monthly repeat keeps its day of the month where the next month has one and otherwise lands on that month's last day, so a task due on the 31st of January rolls to the 28th of February (the 29th in a leap year). It then repeats from the day it landed on, so the following one falls on the 28th of March and not the 31st. For anything that has to sit on the last day of every month, set the date again after a short month.

A task counts as overdue only when it has a due date, is not finished, and that date is earlier than today, so a task with no date never appears in the overdue tile however long it sits there. An estimate of zero shows as a question mark in the counter and adds nothing to the sessions-still-needed figure, which is the honest answer rather than a fault. Tags are read when the tag field loses focus, so click or tab out of it before expecting a new one to appear. And Delete task is immediate and final: there is no undo and no bin, which is the other reason to move things to Someday instead.